1.
RULES
OF THE CONSTITUTION OF
THE ASSOCIATION OF PHYSICIANS
OF INDIA- JHARKHAND CHAPTER
PREAMBLE
Physicians practicing in
this region, which called Jharkhand or Chhotanagpur plateau were until
recently either members of Bihar Chapter or eligible
to be so. But now that there is a constitutionally created new
State of Jharkhand, we the physicians living, practicing, working or
posted in Jharkhand state decide to form a new Jharkhand Chapter of
the API, within the constitutional frame work of the Central API,
with similar aims and objects in 2001. We the physicians of Jharkhand
feel that establishment
of this new chapter is imperative and legitimate. With this objective
in mind, the physicians who are established members of the central API
have decided to form a constitution and frame rules ;that would
regulate the chapter, help its efficient management and achieve the
objects for which the chapter is being created.
1.NAME: This body
shall be called “THE ASSOCIATION OF PHYSICIANS
OF INDIA, JHARKHAND CHAPTER”.
2.Location of Head Quarter : RANCHI.
3.AIMS & OBJECTS
:
The aims and objects of the
Chapter are promotion
and
advancement of the art, science and
practice of medicine
and other
allied
disciplines.
To achieve these objectives we decide to do the following-
a)
Maintain a Chapter office.
b)
Hold periodical meetings and conferences of all the members
of the
Chapter and of the
medical and allied professions.
c)
Arrange from time to time conferences, seminars,
lectures,discus-
sions, demonstrations,
workshops and any other academic activities relevant to the benefit of
physicians, on any aspect of science and practice of medicine, art,
culture, history and
sociology
d)
Start and run a library for physicians.
e)
Publish books, journals and syllabi, bulletines, news letters
practice guidelines from time to time to support the objectives of the
chapter.
f)
Collaborate, undertake, encourage and support medical research
;by providing qualified man power, material and money either in whole
or in part.
g)
Run charitable free clinics, dispensaries or hospitals and
support other organizations which have similar motives and objectives.
h)
Collaborate and associate with other similar scientific or
other institutions organizations or associations with similar aims and
objects on topics and events of mutual interest.
4.
MEMBERSHIP: Membership of the Central API shall be mandatory to
become a member of the chapter.
4.1
Membership shall be of two categories.
I.
Life members.
II.
Associate Life members.
4.1.1
Life Members – Physicians who are life members of Central API
Shall
be eligible to become life members of the
Jharkhand Chapter.
4.1.2
Associate Life Member –
Any Associate members of A.P.I
(Central) or any other
person who possesses a Postgraduate degree or diploma in any branch
of medical and allied sciences but is not a members of A.P.I.(Central)
may also be eligible. He/She shall be entitled to all the privileges
of the Chapter including its publications but shall have no voting
right. A person who is exclusively an associate member of the Chapter
shall not, be entitled to receive different privileges provided by the
Central A.P.I.
4.2
Every application for Life and Life associate membership (Life
and
Associate) shall be
accompanied by the regular subscription Full subscription will be
mandatory even if the membership is for part of a year. Such an
application shall be considered by the Executive or Credential
Committee which may accept ,reject or take any other action as it may
deem suitable, without ascribing any reason. The decision of the
Executive Committee in this respect shall be final. The general Body
may decide to charge an admission fee.
5.
SUBSCRIPTION : this
subscription will be quite independent of
the subscription for membership of the Central API.
5.1
Life membership; subscription shall be Rs.400/- only. The
subscrip-
ion amount shall be subject to revision by the General Body from
Time to time, depending
;upon the requirements of the time.
6.
CESATION OF MEMBERSHIP : Any member who ceases to be
the member of A.P.I.(Central) shall cease to be the member of
the
Chapter.
7.
REGISTER : An
up-to-date register of members
shall be main-
tained by the Secretary and the Treasurer in which the names
and
addresses of the members, and the categories of their
membership
are stated.
8.
EXECUTIVE COMMITTEE:
8.1
Only Life members of the State Chapter can be a member of the
Executive committee of
the State Chapter.
8.2
MEMBERS : The executive committee shall consist of the
following :-
Chairman
-1
Vice Chairman
-1
Hony.Secretary
-1
Hony.Jt.Secretary
-3 (One from Ranchi and two from outside
Ranchi).
Hony.Treasurer
-1
Elected Members
-The total number will be – 12(8 General
And 4 Zonal i.e.
-one from each commissionary `zone South Chottanagpur,North
Chottanagpur, Palamu and Dumka.)
Convenor, Scientifaic Committee
- 1
Immediate Past Chairman - 1
Immediate Past Hony.Secretary
-1
Member/Members Governing Body-CENTRAL API from the State
Chapter.
Editor
-1
Co/opted Members by Chairman
-4.
8.3
Sub-Committees: The Executive Committee shall be authorized to
Form as many
sub-committees as necessary,as and when needed for
Specific purposes. Their
term and purposes will be specified at the time of their formation.
8.4
Tenure: The tenure of the office shall be for one year.(usually
from
April to March)
8.5
Meetings of the Executive Committee.
8.5.1
The Executive Committee shall meet once every three months but,
Emergent executive
meetings may be called by the Chairman,when
He feels it is absolutely necessary to do so.
8.5.2
The Hony.Secretary/Jt.Secretary under the direction of the
Chairm
Shall convene the
meetings of the Executive Committee at convenient and mutually agreed
places.
8.5.3
Ordinarily a 10 days notice shall be required for an executive
committee meeting,but
;emergent meetings may be convened at 5 days notice.
8.5.4
Quorum: One third members, at least two of whom shall be other
than office bearers,shall form the quorum of the Executive
commi-
ttee.
8.5.5
In case a meeting of Executive Committee fails to collect the
requi-
red quorum, it shall temporarily stand adjournd and shall be
held at
the same place half an hour later, on the same day,unless
otherwise
directed by the Chairman.
8.5.6
The Governing Body of the Central API may send its observer to
The State Chapter at the
time of Annual Conference and the Annual
Meeting or at any
important event that the chapter may be organizing.
9.
Functions of the Convenor of the
Scientific Programme.
9.1
To organize periodic meetings, preferably every month,at
different
Locations in Jharkhand.
9.2
The theme of these meetings would be mainly educational with
Emphasis ;on continuing
education of physicians of the region.
9.3
The selection of topics of the programme and the ways these
meetings will be conducted will be his duty and he may form a
committee to help ;him and can take advise from experienced
members if he so desires.
9.4
He must have a very close liason with the
Chairman,Secretary,Joint
Secretary,Treasurer of
the Chapter and the Office bearers of the branch where meeting are
going to be held for the successful organization.
10. FUNCTIONS AND POWERS OF THE EXECUTIVE
COMMITTEE.
10.1
The Executive Committee shall be the executive authority and
as
such
give effect to the policy and programmes of the Chapter as
laid down by the general body and shall remain answerable to
the
General Body.
10.2
It shall exercise all such powers and do all such acts and
things
And transact all lsuch
routine business as may be necessary sub-
Ject to the overall
control by the General Body. The General Body.The General Body ;will
be the overall controller of the functioning of the Chapter.The
Executive Committee shall have the power to propose new
changes,amendments or proposals as constituted bye laws,when
necessary, to meet the needs of the Chapter. Such proposals, changes
and ammendments must have the final endorsement and approval of the
General Body.
11.
ANNUAL GENERAL
MEETINGS :
11.1
Term : The annual general meeting shall ordinarily be held in
March
every year .The new Executive Committee shall assume office at
the
end of the annual conference.
11.2
Notice: At least 3 weeks prior notice will be a requirement for
the
annual general meeting.
11.3
Presiding over the meeting: Ordinarily the Chairman shall
preside
over all meetings of Executive Committee of General Body. In
his
absence, however the Vice/Chairman shall preside. In the event
of
the absence of Chairman and the Vice-Chairman ,any other
senior
member may be authorized by the members present to preside over
the meeting.
11.4
Quorum: One fourth members
shall form a quorum for the meeting
In case a meeting fails through due to the lack of quorum, it
shall
Stand adjourned automatically but shall be held at the same
place,
Half an hour later on the same day, unless otherwise directed by
the
Chairman.
11.5
Agenda: In the business meeting part of Annual general meeting
The following order will
be maintained.
(a)Condolences, if any
(b)Apologies,if any
©Confirmation of the minutes of the last annual general
meeting.
(d)Confirmation of the minutes of special general meeting,if any.
(e)Bussiness arising out of the above minutes.
(f)Adoption of the annual report and statement of accounts for
the
previous year.
(g)Adoption of budget for the current year.
(h)Appointment of auditors and deciding their remuneration.
(i)Declaration of results of election held during the
preceeding term.
(j)Consideration of the resolutions proposed by the Executive
Committee.
(k) Consideration of several proposals by individual members
for which they have given at least 7 days
notice, before the
date of the meeting.
(l)
Any other business which the Chairman permits.
(m)
Chairman’s concluding remarks.
(n)
Handing over the office to the new Officers.
12.
Annual Conference of the Chapter.
12.1
Each year with ;annual general meeting an annual conference
will be organized which
will include 4 main areas in the form
Of (1)Business meeting
of the annual general body (2)Busines meetings of the Executive
Committee (3) Scientific programme including educational programmes,
orations, guest lectures,workshops, demonstration, exhibitions,
presentation of publications sponsored or approved by the
chapter,(4)Social activities connected with conference and the
meeting.
12.2
The location of the annual conference will be by invitation by
the
local group of physicians and must reflect their keen interest,
enthu-
siasm to invite and also
their ability to organize and availability
of
proper ;infrastructure to organize a good conference.
12.3
The invitation for this conference must come from the team
leader
of the local group in the form of a letter addressed to the
Secretary of
the Chapter ;usually at the time of the Conference explaining
that the
group is capable of organizing this meeting and that a suitable
infra-
structure is available.
12.4
Within 3 months of the end of the conference, the organizing
comi
ttee shall donate a sum of share or fees to the Central API
along
with other required ;formalities,if any,as per terms and
conditions of
Central API for the conference ;budget.
12.5
Having received the permission to hold the conference by the
Annual General Body the
organizing team will disclose the names
Of the main organizers
including the names of the Chairman.Organising Secretary, and the Co-ordinator
of Scientific programme of the
conference within 3 months .There shall be a local co-ordinator
of Scientific Programme as well in addition to the Convenor of
Scientific Programme of the Chapter.The duty of the local Co-ordinator
of the Scientific Programme will be to co-ordinate with the
Scientific Programme convenor of the Chapter with the objective of
organizing a very successful and scientifically rich and educative
programme at the time of the conference.
13.
SPECIAL GENERAL MEETING:
It can be convened at a 15 days notice given by the Hony.Secretary
under the direction of the Chairman to discuss any urgent matter. The
proceeding and decision arrived at, will need to be approved by the
General Body which should be called within 3 calendar months.
14.
REQUISITION MEETING : Requisitions meeting of the
General body shall be
convened on written request to the
Chairman by at least
one third of the life members of the Chapter
The Hony.Secretary will
call the meeting,if the Chairman so desires to discuss on a specific
agenda submitted by the
requisitionists. One third Life members of the Jharkhand Chapter shall
form the quorum of such an urgent meeting.Agenda of such a meeting
shall be specific and the meeting will discuss only the issues for
which it was convened. If
the quorum is not complete this meeting shall stand cancelled.
15.
ELECTION: The election for the Executive Committee shall be
Held every ;year before
31st Dec.,preferably in the month of Nov.,unless there is
a very special reason to prepone or postpone it. The Executive
Committee will be authorized to nominate a distinguished physician to
act as the Election Officer,who will conduct and supervise the
election of office bearers. The Election Officer ;should be past the
age of 45. He may select a
few members (up to four),to make Election Committee,which will help
him in him duty of election.The members of the Election Committee
shall not be eligible to contest for any office,except that of the
Editor of the journal or a book.
15.1 All expenses incurred in course of election
including cost of
stationary, printing,postage will be borne by the chapter and
will be
provided by the Treasurer.
15.2
Honorary Secretary shall intimate the Election Officer about
the
need and time of the election.The
Election Officer will then
notify the dealine of receiving nomination for various
posts,for withdrawal of nomination,the deadline of receiving ballot
papers and the announcement of election results.
15.3 The
notification for the election shall be made by the Election
Officer in the first week of August.
15.4
Election shall be by postal ballots.
15.5 All
life members included in the list of members by March 31st
of
the current year will be a valid member and voter.
15.6
Every candidate wishing to run for an office shall have to be a
valid life member of the chapter and shall be duly proposed and
seconded by valid members in a specified nomination form which shall
be made available by post or at the chapter office. One member
can propose or second only
one candidate for one office, and one candidate ;can file a nomination
for one post only. Canvassing in any form and collection
of ballot papers by contesting candidates and/or others is not
allowed.
15.7
All nomination must reach the office of the Election Officer by
15th
September.
15.8
NOMINATION FEE: To meet the expenses of election, the follow-
ing nomination fee need
to be paid by candidate for the different office, which ;must be
paid with nomination forms in the form of a demand draft payable to
the “Association of Physicians of India, Jharkhand Chapter”.
Chairman Rs.250/- Vice-
Chairman Rs.150/-,Secretary Rs.150/-,Others Rs.100/-.
15.9 The
Election Officer shall scrutinize the nomination papers.The
names of the candidates, whose nomination papers are
found
correct will be announced by him by 30th Sept.
15.10
The last date for withdrawal shall be by 15th
October.
15.11
The ballot papers shall be mailed to the valid members by 15th
Nov.
Duly completed ballot
papers in sealed envelops must reach the office of Election Officer by
30th Nov. Duplicate ballot paper may be sent only on
written request from a member, explaining the reason by 20th
November.
15.12 The date of
;counting shall be fixed by the Election Oficer,preferably
in first week of December. Candidates may send their authorized
agents (who shall be members of the chapter,but not contesting
for
the election) to be present during the counting with specified
permis-
sion from the Election Officer.
The results of the election shall be declared in the next
Executive Committee meeting before and not later than 1st
of March of the succeeding year.
15.13
The newly ;elected executive shall assume office at the
termination of the annual general meeting.
15.14
Any casual vacancy in the Executive Committee including office
Bearers shall be
filled up by the committee by nomination of
an
eligible candidate.
16. CHANGE
OF RULES: Subject to the requirements and needs of
the time the General Body in annual general meeting shall have
power to add, alter or repeal any of the clauses contained in
the rules
and constitution, provided a resolution to this effect is
brought fowa-
rd by the Executive Committee or any individual member. Any
resolution in this respect shall be circulated amongst the
members
by the Hony.Secretary alongwith the notice of the
annual general
meeting for their thoughtful consideration and if approved by a
2/3
majority of the members present in the meeting, it will be
accepted.
Any member desirous of proposing any resolution in connection
Waith change of rules ;shall submit it to the Hony.Secretary by
15th
Feb.to be placed in Annual General Body meeting.
17. CREDENTIAL
COMMITTEE:
A Credential Committee consisting of a Chairperson and
four members shall be nominated ;by the Governing
Body. Its members shall be senior member of the Association. It
shall scrutinize the aplications for membership and nominations to the
post of Editor of ;journal or publications.
18. OTHER
CHAPTER:
18.1 CITY CHAPTER: Ten or more ;than ten members
of the State Chapter belonging to a city or locality may form a local
branch. The constitution of the branch must be consistent with the
constitution of the State Chapter.
18.2 ZONAL
CHAPTER: The state Chapter may associate with neighbouring State
Chapter to form a Zonal Chapter.
19. Funding
and Finance Management-
19.1 Source of income.
19.1.1 Money received from the Central A.P.I.
19.1.2 Fee received from members of Jharkhand Chapter.
19.1.3 Donations.
19.1.4 From saving of conferences and annuals meets.
19.1.5 Miscellaneous.
19.2 Audit
of accounts and submission.
19.2.1
Annual audited accounts will be presented in the annual
conference.
19.2.2
Audited accounts of the Chapter should be sent to Central
A.P.I.
Every year.
19.3
Assets And Liabilities:-The assets and liabilities at the time
of permanent division from Bihar A.P.I.will be borne by the two States
A.P.I;. Chapter,viz.,Bihar and Jharkhand,according to the number of
members present in each State on the day of creation of the Jharkhand
Chapter.
19.4
BANK ACCOUNT:
19.4.1
All money of the Association shall be deposited and/or invested
in approved bank or banks.
19.4.2 An account may be opened in a Bank in the name of “THE
ASSOCIATION OF PHYSICIANS OF INDIA, JHARKHAND CHAPTER” and the
transaction will be made jointly by the Chairman or Hony.Secretary and
the Hony.Treasurer.Hony.Secretary in consultation with the Chairman
may sanction any expenditure upto Rs.5,000/- only. Expenditure above
Rs.5,000/- shall need pre/post sanction of Executive Committee/General
Body.
88888888888888888888888888888888888888888888888888888888888888
2.Persons
involved in making this constitution
1.Dr
MP Singh -Ranchi
2.Dr
JK Mitra-Ranchi
3.Dr
Bhola Mahato-Jamshedpur
4.Dr
AK Virmani-Jamshedpur
5.Dr
NK Singh-Dhanbad
*************************************************************
ASSOCIATION
OF PHYSICIANS
OF INDIA
JHARKHAND CHAPTER
3.PERFORMA
FOR NOMINATION FORM
Dear Dr……………
Life Membership No.of Jharkhand API….
I am saending here
with the “Nomination Form” for the election of office bearer and
members of the Executive Committee for the session ------------ The
tenure of Office beares will be for one year. Duly completed forms
must reach the office of the undersigned by ----------
Nominations are invited for the following post:-
1)Chairman……… One pos.
2)Vice Chirman……Two posts (One from Ranchi and one from
outside Ranchi)
3)Hony.Secretary…..One post.
4)Treasurer………….One post.
5)Joint Secretary……Three posts (One from Ranchi and two
from
outside
Ranchi)
6)Convenor Scientifaic Committee…..One post.
7)Editor…………….One post.
8)Members Executive Committee
General……………….eight posts
Zonal…………………Four posts (Please specify the Zone).
(South Chotanagpur (SC),North
Chotanagpur(NC),Dumka(D)and Palamu(P).
For the post of the Zonal members the members residing in the
respective places only will be eligible.
NOMINATION FEE:-
Chairman…………….Rs.250.00
Vice Chairman……
.Rs.150.00
Hony.Secretary……
.Rs.150.00
Others………………..Rs.100.00
DEADLINES FOR ELECTION PROCEDURE:-
Last date of receive nomination
…15.09.
Announcement of the Eligible candidate
…30.09.
Last date for withdrawal
…15.10.
Last date of receive duly completed Ballot paper:- 30.11.
Duplicate Ballot paper will be issued on written
request to the undersigned of the valid member by 20.1.
ElIGIBILITY.
All life members of central A.P.I. living practicing plsted or
working in Jharkhand State,who has become a life member of Jharkhand
API Chapter,by filling the membership application form and doing the
needful by --------,will be eligible to contest,propose,second and
vote in the election of --------
Nomination in the enclosed form proposed and seconded by valid
member ;along with the Bank draft or cheque in favour of “payable at
Ranchi (for outstation cheque please add Rs.35/- extra as bank charge)
will be accepted by Regd.post or courier only.
Chief Election Officer
Hony.Secy.API,JharkhandChapter
88888888888888888888888888888888888888888888888888888888888888
|
